Private dining planning checklist: start with the occasion.

Describe the occasion

Use this brief for a board dinner, client meal, celebration or reception. It helps the restaurant explain what it recommends and gives the buyer a consistent way to compare the rooms.

Print this page or save it as a PDF, then fill in the working fields. Keep a copy with the event’s evaluation notes.

Choose the room around the experience

Discuss the meal and service

Menus and packages should be current and matched to the proposal. Discuss dietary requirements with the restaurant; a visual presentation does not establish that a particular accommodation can be delivered.

Confirm the commercial and practical details

Give the host something useful to share

A host often needs to explain the recommendation to colleagues or family who did not join the call. The right room visuals, service context, menu and next step help them tell that story accurately.

FOH Visual lets a hospitality team connect selected spaces and supporting collateral in a buyer-specific experience. The restaurant’s established process continues to confirm availability, commercial terms and the booking.

Give the restaurant a useful opening brief

“We are planning [occasion] for [guest count] on [date / flexibility]. We need [privacy / presentation / service priorities] and expect [arrival drinks / dinner / reception sequence]. Please recommend the space and menu that fit, identify assumptions and confirm the commercial scope through your normal proposal.”

Replace the fields with your event details. Use the venue scorecard when comparing more than one restaurant or room.